Policy on Donations and Fund Disbursement for the Social and Natural Project (NSP)

Effective Date: 01/01/2023

Introduction

This policy outlines the guidelines and procedures for handling donations and fund disbursement for the Social and Natural Project (NSP). As the Director, our primary objective is to ensure transparency, accountability, and responsible stewardship of the funds received.

Objective

The primary objective of this policy is to establish a framework that prevents the NSP from merely acting as a conduit for the donation of money or property to other organizations, bodies, or persons. It aims to maintain the integrity of the project's mission and ensure that funds are utilized for the intended purposes outlined in the NSP's mission and goals.

Donation Acceptance Criteria

a. Alignment with NSP's Mission: Donations will only be accepted if they align with the mission, goals, and values of the NSP, as outlined in the organization's mission statement and strategic plan.

b. Legal and Ethical Considerations: All donations must comply with applicable laws and ethical standards. The NSP will not accept funds derived from illegal activities or sources that conflict with the organization's values.

c. Transparency: Donors will be informed about the NSP's mission, objectives, and how their donations will be utilized. Transparent communication is crucial to maintaining the trust of donors.

Fund Disbursement Guidelines

a. Direct Project Funding: Donated funds will primarily be used to directly support NSP projects and initiatives. The organization will not act as a mere conduit for passing on funds to other organizations without clear and justifiable reasons.

b. Project Evaluation and Approval: Before allocating funds to a specific project, a thorough evaluation will be conducted to ensure that it aligns with the NSP's mission and will have a meaningful impact.

c. Regular Reporting: The Fundraising Manager will provide regular reports to the Board of Directors and donors detailing how funds are utilized. This includes updates on project progress, financial statements, and any deviations from the initial allocation plan.

Exceptions and Approvals A

ny deviation from the established fund disbursement guidelines must be approved by the Board of Directors. Such exceptions should be documented, justified, and communicated transparently to all relevant stakeholders. Monitoring and Compliance The Fundraising Manager, in collaboration with the Finance and Compliance Departments, will regularly monitor the implementation of this policy and ensure compliance with applicable laws and regulations.

Review and Amendment

This policy will be reviewed periodically, at least annually, to assess its effectiveness and relevance. Amendments may be made in response to changes in the regulatory environment, the organization's structure, or other relevant factors. By adhering to this policy, the NSP aims to uphold the trust and confidence of its donors, stakeholders, and the broader community while fulfilling its commitment to creating positive social and environmental impacts.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to managemenet@socialandnatural.com